The Purchasing Department Assistant is responsible for providing essential support in managing the practices of various contacts operating within the Purchasing Operations Area (OAC).
Activities and Responsibilities
Physical and electronic archiving of orders processed by OAC
Physical and electronic archiving of order acceptances received by OAC
Submission of forms for registration of qualified suppliers and filing of practices
Submission of forms and filing of practices called “conflict of interest”
Operational management and physical and electronic archiving of activation orders managed by OAC
Secretariat of the OAC Office (preparation of envelopes for sending orders, communication management vs. external/internal)
Opening of new suppliers within the information system in use (TESI application)
Recording of performance indices for fulfilled orders.
Requirements
Educational qualification: diploma
Work experience > 3 years
Ability to perform technical secretarial tasks with precision and order
Ability to work in teams within a hierarchical structure
Good ability to use the main tools of the Microsoft Office package
Previous experience in the administrative sector is to be considered a preferred title, as are similar positions in other industrial sectors.
Good knowledge of English and/or French for managing documentation and relationships with Suppliers and Customers at an international level
Personal characteristics such as interpersonal skills, teamwork orientation and the ability to react positively to work pressure while maintaining control and remaining focused on priorities and objectives, flexibility and willingness to extraordinary commitments are considered fundamental.
Specific skills
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